学生记录的政策

girl-on-laptop的照片

策略名称:学生记录策略
策略ID号:05-07-012
版本生效日期
最后审核日期:2019年1月1日
政策适用对象:学生
办公室:负责注册


介绍和说明目的

政策

bt365电子平台 maintains 学术 and health records of all students enrolled in the University. 另外, 财务记录, 按照联邦和州法规的要求, are maintained on all students who receive financial assistance through the University.

查阅学生档案
For the purposes of compliance with the Family Educational Rights and Privacy Act (FERPA), 大学认为所有在大学注册的学生都是独立的. The Family Educational Rights and Privacy Act of 1974 afford students certain rights with respect to their education records.
它们是:

  • The rights to inspect and review the student's education records within 30 (thirty) calendar days of the day the University receives a request for access. 学生须向学生辅导主任提交意见书, 或其他适当的官员, 写明他们希望检查的记录的书面请求. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. 他们应该写信给负责记录的大学官员, 清楚地确定他们想要更改的记录部分, 并说明为什么它是不准确的或误导. FERPA was not intended to provide a process to be used to question substantive judgments that are correctly recorded. 挑战权并不是为了让学生进行比赛, 例如, 一个课程的分数,因为他们觉得应该给更高的分数.

如大学决定不按学生要求修改记录, the appropriate office in the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  • The right to consent to disclosures of personally identifiable information contained in the student's education records, 除非FERPA未经同意而授权披露.

在大多数情况下, students must consent to the disclosure of personally identifiable information to a third party, 以书面形式. 一个例外, which permits disclosure without consent is disclosure to school officials with legitimate educational interests. 学校官员是受雇于学校行政部门的人, 监督, 学术, 研究, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, 审计师, 代收人, or official of the National Student Clearing-house); a person serving on the Board of Trustees; or a student serving on an official committee, 比如纪律或申诉委员会, 或协助其他学校官员执行他或她的任务. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

在某些其他情况下,大学可以披露教育记录:

  • to appropriate parties to comply with a judicial order or a lawfully issued subpoena (Unless a court order has ordered that the existence of the subpoena not be disclosed, 大学将试图通知该学生传票, 写信到他/她最后已知的地址, 在所请求的文档被发布之前.);
  • 健康或安全紧急情况中的适当当事方;
  • to officials of another school, upon request, in which a student seeks or intends to enroll;
  • to University and other appropriate officials in connection with a student's request for or receipt of financial aid, 确定申请资格, 量, 或者经济援助的条件, 或执行援助的条款及条件;
  • 给美国某些官员.S. 教育部, 审计长办公室, 或者州政府和地方教育部门的授权, 与某些州或联邦政府支持的教育项目有关的;
  • 认可组织履行其职能;
  • to organizations conducting certain studies for or on behalf of the University;
  • to the alleged victim of a crime of violence or a non-forcible sex offence when the crime was allegedly committed by the student; the University may disclose the results of an institutional disciplinary proceeding with respect to the crime which shall include only the name of the student, 违反承诺, 施加的制裁和另一个学生的名字, 如受害者或证人, only with the consent of the student; to the parent(s) or legal guardian the violation of any law or University rule or policy governing the use or possession of alcohol or a controlled substance if the student is under 21 years of 年龄 and the University determines that the student has committed a disciplinary violation with respect to use or possession.

向美国政府提出申诉的权利.S. 教育部 concerning alleged failures by the University to comply with the requirements of FERPA.

FERPA管理处的名称和地址为:
美国家庭政策合规办公室.S.
教育部,马里兰州,400
大道,年代.W.,华盛顿特区,20202-4605

目录信息
大学可公开以下类别的学生资料, 指定为公共信息:学生姓名, address, 电话号码, 电子邮件地址, 年龄, 主要研究领域, 程度上寻求, 完成学位要求和毕业的预期日期, 获得的学位和奖项, 考勤日期, 全日制或兼职注册状态, 以前就读的教育机构或机构, 参加官方认可的活动和体育运动, 运动员的体重和身高, 以及其他类似的信息和照片. 学生可以限制公开信息的发布, 但有合法教育利益的学校官员除外. 这样做, a student must make the request 以书面形式 to the Dean of Students or by completing a "Do Not Release Information Form" at the Registrar's Office. 一旦提起, this request becomes a permanent part of the student's record until the student instructs the University, 以书面形式, 删除请求.

记录的访问
A record must be kept in the education record of each student that indicates the individuals or organizations, 大学以外人员, which have requested or obtained access to the student's records and the legitimate education interest of the individual or organization in obtaining the information. 访问记录只能向学生公开, 大学工作人员, or state or federal officials as means of auditing the system of reporting access to student records. 传票, 法院下令不公开它们的存在, 不会被释放,除非在法庭命令范围内. Educational records or personally identifiable information in the records may be released as specified under item 3, 以上.

开始审核和更新的日期
由政策协调员认为必要或适当,但至少, 自生效日起至少每5年一次.